Administrative Assistant #2 - Putnam
Position Description:

FT Position 7:30 am to 3:30 pm Mon. – Fri.
Reports to Putnam County Director
Located at Putnam County Office-Cookeville

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Qualifications
Minimum of high school diploma or GED preferred.
Experience in the field of disabilities preferred.
Proficient working knowledge of computer (database, Excel, Access, Word, etc.)
Excellent written communication skills
Excellent interpersonal skills
Detail oriented-THIS IS A MUST
Self-directed and self-motivated
Team player, creative, flexible and professional
Organization skills are required.
Excellent time-management skills-THIS IS A MUST

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Primary Responsibilities
The Administrative Assistant provides clerical and office support to ensure a smooth flow of work within the County.

Job Description

• May assist the ACD in community participation planning for person supported and will serve as back-up for community participation planning in the absence of the ACD.  

• Coordinate training for existing staff (i.e., CPR/1st Aid, re-certifications, Relias, etc.), as back-up

• Answer phones, as needed

• Provide general clerical/administrative support (i.e., general typing, Excel spreadsheets, copying, filing)

• Maintain files and records (including obsolete records, general information records)

• Maintain Forms Manual

• Ensure fire extinguishers are in good working order, charged and annually checked. 

• Ensure a fully stocked first aid kit is present in each vehicle and request supplies to replenish first aid kits from Admin

• Post Job Postings

• Copy and distribute All Staff Memos, CPR, First Aid and Med Certificates to staff 

• Ensure copies of current forms are readily available

• Maintain supply of Contingency packets, Applications & schedule interviews for applicants after approved by HR 

• Set up new hires on training computers for Relias and Register New Hires in ADP

• Order supplies

• Maintain monthly vehicle inspection and mileage reports and send to Cari Anderson at Admin.

• Maintain Vehicle Location in Excel spreadsheet

• Other responsibilities as assigned     

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PACESETTERS, Inc. is an Equal Opportunity Employer and makes employment decisions based solely upon the applicant’s qualifications, without regard to race, color, age, sex, religion, national origin, disability or marital status.

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NOTE:  Applicants can complete an application at the Administrative Office at 2511 Highway 111N, Cookeville, TN 38506. They will be required to submit a resume if contacted for an interview.