Administrative Assistant #1 - Putnam
Position Description:

Non-Exempt Hourly Position
Reports to County Director
Located at Putnam County Office

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Qualifications

High school diploma

Administrative Certification or 2 years’ experience in Administrative Assistant position

Proficient, working knowledge of computer (database, Excel, Access, Word, etc.)

Excellent written communication skills

Detail oriented

Self-directed

Organized

Excellent interpersonal skills

Time management skills

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Primary ResponsibilitiesThe Administrative Assistant provides clerical and office support to ensure a smooth flow of work within the County.

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Job Description

• Payroll

• Track bills coming in county to ensure timely payment (write checks, obtain signature, mail) for all individuals for whom Pacesetters is Rep Payee (Putnam County Only)

• Complete food stamp applications and provide information requested to the Food Stamp Office (a person’s food stamp certifications must not be allowed to expire).

• Ensure each person’s petty cash is distributed when needed, and that individual purchases are consistent with the needs of the person supported

• Complete all annual Rep Payee reports timely and return to the SSA, when requested.

• Send bank statements to conservator’s, as requested.

• Enter deposits for SSA, SSI, etc. monthly.

• Monitor checking accounts and inform the County Director when a spend-down is needed.

• Make any necessary deposits into person’s supported trust or burial accounts.

• Ensure all funds, checkbooks, & financial records are stored in a secure, locked location & are double locked.

• Answer phones (AA #2 is backup for breaks, lunch, time off, etc. You are backup for AA #2)

• Provide general clerical/administrative support (i.e., general typing, Excel spreadsheets, copying, and filing)

• Maintain files and records (including obsolete records, general information records)

• Check in/out assigned Wal-Mart & Dollar General cards for staff to shop for person supported homes

• Maintain receipts for all card purchases and prepare PO’s to submit to Business Office

• Enter Persons’ Supported receipts on Shared Expense Report and generate invoices at month end for their share of groceries

• Other responsibilities as assigned

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PACESETTERS, Inc. is an Equal Opportunity Employer and makes employment decisions based solely upon the applicant’s qualifications, without regard to race, color, age, sex, religion, national origin, disability or marital status.

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NOTE:  Applicants can complete an application at the Administrative Office at 2511 Highway 111N, Cookeville, TN 38506. They will be required to submit a resume if contacted for an interview.